CORPORATE TEAMBUILDING RESERVATION PROCEDURES
(please read before printing forms at the bottom)
Thank you for choosing Xtreme Challenge as your Corporate Teambuilding destination. Your reservation is not complete until the deposit form, deposit, and this reservation form have been signed and received by Xtreme Challenge. This form must be used for ONLY Corporate Teambuilding Events. This form and your deposit form are linked at the bottom of this page for printing. If you are booking a different type of event (e.g. Birthday Parties, youth group, on location, or camp days), please refer to our website for the correct forms.
Although this reservation form may seem a bit lengthy (just a bit), please read all notes below to better understand our arena procedures. Our friendly reminders will ensure that your special event runs smoothly, happily, and joyfully.
#1: ARRIVAL TIME:
Please arrive 15 minutes prior to your scheduled arena time, and remind your guests to arrive at that time as well. As a courtesy to parties in
progress during your arrival, please do not arrive more than 15 minutes early. During this 15-minute period, our staff will check in your party
guests, check their waiver forms, and distribute wristbands to all participants so that your party can begin on time.
#2: GUEST COUNT:
Please EMAIL (preferred) or call us no later than 24 hours prior to your event to give us the final count of expected guests including the age,
gender, and any other special information for each guest. Your guest count needs to include anyone four and over that enters the arena floor.
If there are guests under the age of 18 that wish to participate, they will be allowed at the discretion of our staff. Due to the size difference
between adults and kids, we do not allow participants under 18 in the arena without a second coach.
#3: WAIVER FORMS:
Each guest must have a waiver form signed and initialed. If any of your guests is under 18 years of age, their waiver may ONLY be signed by their
legal guardian. Other adults are NOT allowed to sign for participants under 18 for whom they are not a legal guardian. No one is allowed to play
without a completed form!
*Our waiver form is two pages in length - please make sure your guests have completed both sides. Waiver forms must be filled out and initialed
in their entirety. The waivers cannot be modified or crossed out in any way or the participant will NOT be allowed to participate-NO EXCEPTIONS.
#4: CASH OR CHARGE ONLY ACCEPTED for FINAL PAYMENT:
Your balance is due the day of the event. Only cash or credit card payments will be accepted.
#5: GRATUITIES:
Many companies ask us if it is appropriate to tip their party staff. Our specially trained X-treme Coaches and staff are at your service to make
your event extra special -- and they love serving you! If you think they did a GREAT job, a gratuity is appreciated and graciously accepted
by your extraordinary party staff!
#6: CONFERENCE ROOM:
We offer a conference room area for meetings or food at an additional cost of $38.00 for 30 minutes. If you would like to reserve this area, we
do require that you reserve the area when you originally schedule your event. Please note: NO outside food or drink is allowed in our lobby for
cleanliness and safety reasons.
If you would like to serve food and drinks in the conference room section, we will provide one tablecloth for the head table (CAKE TABLE) and,
of course, we will clean the area after your party. Please remember to bring your own paper plates, utensils, cups, matches, cake knife, candles,
food, and drinks. You are welcome to bring additional table clothes if you would like to theme your guests’ "dining" tables. For your convenience,
we offer use of our freezer for ice cream and we offer cold drinks for purchase.
#7: TV'S AND WHITEBOARDS:
Often, companies like to use this time to display presentations or use our whiteboard for staff meetings. Please contact our front desk to arrange
for use of our whiteboards, tv’s and any electronic equipment you may desire to bring in.
#8: BRINGING FOOD INTO THE FACILITY:
We have partnered exclusively with Pizza Hut (other pizza companies are not allowed). You may view their menu and order online at www.pizzahut.com or call them at
(303) 799-6566. Pizza Hut is the only pizza that may be brought into the arena. HOWEVER, by request, you may bring in other outside
(non-pizza) food if you wish. We recommend a 24 hour pre-order time to make sure pizza is available and
arrives on time. We do not allow: coolers, crockpots, or skilllets in the facility and we ask that
you please refrain from bringing chips and small candies. All food brought into the facility must be consumed in YOUR pre-reserved party room
table area ONLY. PLEASE NO EXCEPTIONS!
#9: BRINGING DRINKS INTO THE FACILITY:
We DO NOT allow coolers inside the facility. If you wish to serve drinks, please transport them in a paper or plastic bag.
#10: LAST BUT NOT LEAST, REMIND YOUR GUESTS TO USE YOUR WRITTEN invitation DIRECTIONS to our facility!
For some unknown reason, GPS and Google maps do not accurately locate our facility!
(by clicking this button, you agree to abide by the arena procedures outlined above)
